Trestrinity's Weblog

EVENT SUCCESS!

trestrinity — Sun, 04 Jan 2009 00:15:00 +0000

Hey you two, thanks for holding on. We manage to raise a total of 2k!

here’s the photos!

http://athleticpawsllywood.multiply.com/photos/album/10/APW_fund_raising_for_ASD_on_03012009_Play_For_Paws_WCDR#

ROCK!

1 week to event date

trestrinity — Fri, 26 Dec 2008 19:41:38 +0000

This is what we’ve got so far

Stalls rental

Dog training

Today news article interview

- 3 A-shape Tent ( 40 x 30 ft in total)

- 1 sound technician

- Sound system ( inclusive of 2 speakers with stand and 2 wireless mic)

- Tables and Chairs (which will be updated by 1^st Jan)

- Power Source (Generator)

- Platform stage

- Pull up banner as backdrop (200cm x 80cm)

- 2 publicity banner (90cm X 30 cm)

- Hosting (Chengze)

- Flyers (500 pieces)

- A1 size panels for art exhibitions

- Sale of pouch , revenue agreed upon 60/40

slAlot of work but it’s okay, dont complain, we will work harder!

YCM Funding results

trestrinity — Sun, 14 Dec 2008 20:11:28 +0000

Zhang Quan
to		Eng Ley
date		Mon, Dec 15, 2008 at 12:12 AM
subject		Re: Young ChangeMakers Grant
mailed-by		gmail.com

hide details 12:12 AM (3 hours ago)

Hi Shirley,

Thanks for your kind words, you’re very welcome and I wish your project every success on behalf of YCM!

Cheers (:
Zhang Quan

- Hide quoted text -

On Sun, Dec 14, 2008 at 7:30 PM, Eng Ley <sejx88@gmail.com> wrote:

Dear Zhang Quan,
On behalf of my team, I would like to thank you and the panel for sitting through the presentation and sharing our vision. Thank you for helping us in making this event possible and meaningful as it would be the last project before graduation!

Have a good December ahead, we look forward to meeting you and the panel soon! Take care!

Cheers,
Shirley

On Sun, Dec 14, 2008 at 11:53 AM, Zhang Quan <zhangquan@gmail.com> wrote:

Hi there,

I’m glad to inform you that your project was approved by the panel yesterday. Barring any unforeseen circumstances, you should be receiving an official email confirming your successful application and also informing you of the funds disbursement in around 4-6weeks (:

Best Regards and all the best with your project!
Zhang Quan

Meeting Minutes (28/11/2008)

trestrinity — Sun, 14 Dec 2008 19:40:57 +0000

Meeting minutes

Agenda raised : Equipment List

1.) Expected

Audio
Drum	Tom microphone	x 03
Drum	Snare microphone	x 01
Drum	Kick microphone	x 01
Drum	Cymbals, crash, rides, Hihat microphone, (As advised by venue)	x 01 lot
Guitar	Amplifier microphone	x 02
Vocals	Wireless microphone	x 03
Instrument Input	DI box	x 04
Power	2-way gang	x 03
Speakers	Complete PA system with FOH Speakers/sub and all necessary interconnects	x 01 lot
Speakers	Stage monitors	x 05

Lighting
Stage	General coverage	X 01 lot

Staging
Stage	Refer to stage layout for dimension and equipment placement	X 01 lot

2.) Equipment List:

Type of equipment	Quantity	Microphone/Direct Injection	Comments	Channel list
Guitar Amp	01	Shure SM57 (or similar)	Mic up (As advised by venue)
Guitar Amp	01	Shure SM57 (or similar)	Mic up (As advised by venue)
Bass Amp	01	DI box (As advise by Venue)	Mono output
Kick Drum	01	AKG D112 (or similar)
Snare Drum	01	Shure SM57 (or similar)
Tom 1	01	As advised by Venue
Tom 2	01	As advised by Venue
Tom 3	01	As advised by Venue
Cymbal stand	04	As advised by Venue
Hihat stand with Hihat	01	As advised by Venue
16” Crash	01	As advised by Venue
18” Crash	01	As advised by venue
20” Ride	01	As advised by Venue
Double pedal	01	-
Lead Vocals	01	Wireless (As advised by Venue)	With stand
Backup Vocals	04	Wireless (As advised by Venue)	With stand
Power Strip	03	Minimum 2-way gang
Guitar Cable	05	-	Brought by own members

YCM Presentation Video

trestrinity — Sat, 13 Dec 2008 20:02:05 +0000

Presented this video at National Youth Council

video link to be posted

YCM Presentation

trestrinity — Sat, 13 Dec 2008 19:47:10 +0000

Presented at National Youth Council for Youth Change Maker Fund

Slides : youth_panel_meeting_applicant_presentation

Meeting minutes (11/12/2008)

trestrinity — Thu, 11 Dec 2008 19:42:10 +0000

AGENDA
Posters
Change of venue
Ycm past event

ZUL
- event under block;
- re-write sponsorship letters
- estates wont be willing
- need find people to set-up
- noise pollution
- noise level, licensing
- double check licensing, need to notify residence
- gotten back to ASD to the changes?
- be prepared if ASD back-outs?
- cant have a fund-raising w/o asd
- not allowed to do fund-raising for ourselves.
- carry on with the project; responsible with ASD.
- think about the people there sitting there;
- 1st page; about the project
- 2nd page; action for dog; social responsibility in pets; why this community project
- summary; asd logo first; picture from ASD(cues)
- 3rd; flea; exhibition booth from asd; sale of merchandise –> pet food; accesories; food & drink; dog run competition
- 4th; pre event; youths in rp respond to this, some of the assumptions;
- 5th; things we done; things we talk about; dog flyers; our mailings come from mass email from who;
- 6th; post motem; from ASD;
- 7th budget –> transportation change to equipment
- end – sign off by us; sell our ass; summarised event details
- make it convincing, factual, confidence, need to not jump to answer the questions.
- prepare cue cards for presentation
- be clear about what sort of stall is coming in
- charge higher
- logos at the bottom
- letters of ASD bigger
- write up of event

Shirley
- cut down tentage of we use shelter of HDB
- no need police
- copyrighted; songs are remix.
- build tentage; need license
- Ricky post motem

Next WED.
- town council
- posters out by next week
- flyer person sponsor
- licensing
- equipments (big worry)
- Plan B; Scale Down
- equipment;
- AVA down;ASD co-exists with AVA

Email exchange with YCM

trestrinity — Thu, 11 Dec 2008 19:19:06 +0000

Zhang Quan
to		Eng Ley
date		Thu, Dec 11, 2008 at 4:52 AM
subject		Re: Young ChangeMakers Grant – Play For Paws Project Clarifications
mailed-by		gmail.com

hide details Dec 11 (4 days ago)

Hey there,

I’ve seen through the slides and they look good, and certainly give a clearer picture of your project (: Please remember to send the slides to our secretariat, thanks!

Best Regards,
Zhang Quan

- Hide quoted text -

On Thu, Dec 11, 2008 at 4:38 AM, Eng Ley <sejx88@gmail.com> wrote:

Im sorry, Ive forgotten to attach the file !

Cheers

On Thu, Dec 11, 2008 at 4:36 AM, Eng Ley <sejx88@gmail.com> wrote:

Hello there,
You will find attached the presentation slides that we will be presenting on Saturday.

Cheers

On Sun, Dec 7, 2008 at 1:37 PM, Zhang Quan <zhangquan@gmail.com> wrote:

Hi Shirley,

No problem, looking forward to see you guys on Saturday too (:

Best Regards,
Zhang Quan

On Sun, Dec 7, 2008 at 12:43 AM, Eng Ley <sejx88@gmail.com> wrote:

Hello there,
thank you very much for your advice, we will be taking it into serious consideration, we have a video of our pre event prior to the actual event to showcase as well and will presenting in the Q&A session to give a better update of our whole event.

Thank you for your time and effort, hope to see you on the 13th Dec!

Cheers
Shirley on behalf of team trinity.

On Sat, Dec 6, 2008 at 2:02 AM, Zhang Quan <zhangquan@gmail.com> wrote:

Hi there!

Thanks for submitting your project for the Young ChangeMakers (YCM) Grant. I’m Zhang Quan, a panellist in YCM, and my group will be handling your project application at this stage.

As our secretariat has mentioned in the email to you, we would like to invite you to our panel meeting to both present your project and answer any remaining questions that our panellists have regarding your project. This is because the panel has agreed that we have to make a few further clarifications regarding your project with you before we will able to come to a decision on it.

Just to explain the powerpoint slide template our secretariat has sent you a little: Under “Community Element”, please include details on project outreach such as how your project will benefit the community and its importance. Under “Youth Element”, please include details on youth involvement, ie, how will youths be involved in the project (planning/implementation etc) or be engaged. Finally, feel free to also expand the budget section to include more details of your budget as needed.

Below are the main concerns that the panel has regarding your project, Play For Paws. Please do address / include clarifications to them in your presentation.
1. How is the project progress so far?
2. Can tickets be priced higher to raise more funds? (right now they’re priced at $1 according to budget) Also, have you tried to get sponsorship, eg for equipment and venues?
3. What publicity and outreach efforts have been made?
4. A little more details of the concert – eg will it have a theme of dogs, and what else will be going on during the event (exhibits, fundraising stalls?)

It’ll be great if you can send me your slides before you send the final version to our secretariat so that I can take a look through it to see if you have missed anything out.

Finally, please feel free to email or sms me if you have any questions or concerns (: thank you!

Best Regards,
Zhang Quan
HP: 91700873

Location – Fu Shan Garden

trestrinity — Wed, 10 Dec 2008 20:17:00 +0000

Dog run and stage at FuShan Garden

Meeting Minutes (18/11/2008)

trestrinity — Tue, 18 Nov 2008 19:36:40 +0000

Pre-Event

- Fund-raising

è Only dry food such as cereals, candies, biscuits, cookies, etc

è Wet food such as muffins, cakes etc are not allowed

- 24 (peppermint, dbl chocolate) cookies at $10, selling at $1.

- Preferably consider other items with lower cost price and something that is less troublesome

- Venue (RP)

è Agora, get approval from estate

è Car Park, get approval from estate

- Just a car wash event doesn’t tie in with the event idea.

- Dog wash

è Get sponsors for the things for a dog wash?

è Venue for the dog wash?

è Inconvenience for some dog owners?

- Car wash with some dog discounts

è Sponsors from some pet shops

è Partners with pet shops (marketing for them)

è 50-50 with pet shops (they sell their products but share profit with us)

- Set our targets for amount raised and people coming

- Target people with dogs (eg, the American school, maids that do dog-walk)

- Target people looking for avenue to market their online shops and products

- Think of possible ways that we “hook-in” possible sponsors.

è Time= money

è No free lunch in the world

- How can we attract potential customers for the carwash?!

Event Day

- Asking the dog obedience trainers to come down

- Free package? What will the trainers receive?

- Besides publicity, what we offer them?

- What benefits will the trainer get?

è Marketing

è Good will

è Partnerships?

- Problems

è Tentage ( if it rains, where will everyone go? No much shelters)

è Sakura restaurant ( a dog event opposite a HALAL food restaurant) & (cant possibly when it rains, the dogs and owners take shelter there)

è Dog poo ( dirty the place where patrons go for food)

THINGS WE NEED TO COMPLETE FAST

- VENUE, PRE-EVENT, SPONSORS (PUBLICITY & EVENT)

- Agora may not be, is carpark available!?

- Fund-raising, letter of sponsorship (we can write in to Estates to aid in venue)

- License

- Ticket design and poster design

- CONFIRMING EVENT!

MORE THINGS WE NEED TO DO.

- Create a checklist for the event (what we did, what we haven’t do and what we need to do)

- Blog incorporated in report ( materials to be provided by 3 members)

- Sent Zul meeting minutes, weblog link, signed contracts by tenant

- List down items needed for both pre-event and event itself

- Produce an equipment list

- Finalised programme list and contract forms

- Create checklist for easy browsing.

- Inform the facilitators the date the of the event

Problems

- Communication

- Availability NEED TO BE CONFIRMED!

- Ideas